Intranet Rollout Requirements Document
This is a practical guide to building a requirements document for an intranet rollout project — the documented needs the solution must meet, adapted to the realities of launching a company intranet or digital workplace.
What a Requirements Document is
A requirements document is the documented needs the solution must meet. For the full concept and how it works in general, see Requirements Document. On an intranet rollout project it plays the same role, tuned to this kind of work.
Why it matters for an Intranet Rollout project
Intranet Rollout projects live or die on launching a company intranet or digital workplace. A well-built requirements document gives the team a shared, explicit reference for exactly that — reducing ambiguity, aligning stakeholders, and making problems visible early enough to act. Skipping it, or doing it generically, is how intranet rollout projects drift into avoidable delay and cost.
What to include
- Business requirements
- Functional requirements
- Non-functional requirements
- Acceptance criteria
- Traceability
Intranet Rollout-specific considerations
Tailor the requirements document to the risks that most often derail intranet rollout projects:
- Content ownership
- Adoption
- Search and information architecture
Example
On a real intranet rollout project, the requirements document would be shaped by launching a company intranet or digital workplace. In particular, it should explicitly account for the project’s biggest risks — content ownership, adoption, search and information architecture — rather than treating them as afterthoughts.