Office Relocation Communication Plan
This is a practical guide to building a communication plan for an office relocation project — who gets what information, when, how and from whom, adapted to the realities of moving an office to new premises.
What a Communication Plan is
A communication plan is who gets what information, when, how and from whom. For the full concept and how it works in general, see Communication Plan. On an office relocation project it plays the same role, tuned to this kind of work.
Why it matters for an Office Relocation project
Office Relocation projects live or die on moving an office to new premises. A well-built communication plan gives the team a shared, explicit reference for exactly that — reducing ambiguity, aligning stakeholders, and making problems visible early enough to act. Skipping it, or doing it generically, is how office relocation projects drift into avoidable delay and cost.
What to include
- Audiences
- Messages / information needs
- Frequency and channel
- Owner
Office Relocation-specific considerations
Tailor the communication plan to the risks that most often derail office relocation projects:
- Minimising downtime
- IT and telephony cutover
- Staff communication
Example
On a real office relocation project, the communication plan would be shaped by moving an office to new premises. In particular, it should explicitly account for the project’s biggest risks — minimising downtime, IT and telephony cutover, staff communication — rather than treating them as afterthoughts.